SharePoint Migration Services

Migration timelines depend on data volume, source environment complexity, and user count. General benchmarks: a 1TB file share migration with 500 users takes 4-8 weeks end-to-end (planning through cutover). A SharePoint 2019 on-premises migration for 5,000 users with 10TB of content typically takes 8-16 weeks. Large enterprise migrations (50,000+ users, 50TB+) take 4-6 months with phased departmental rollouts. We always provide a detailed timeline with milestones in our migration assessment.

Yes — with proper planning. Our migrations preserve file content, metadata, version history (up to configured limits), and permissions. We validate item counts and spot-check content in target before cutover. For permissions: we map source permissions to SharePoint Online groups before migration and test access with representative user accounts before going live. Our 500+ migrations have a zero data loss record.

SharePoint Designer workflows do NOT migrate to SharePoint Online automatically — they must be rebuilt in Power Automate. We assess all SharePoint Designer workflows during discovery, classify them by complexity, and include Power Automate rebuilding in the migration scope. This is often the most complex part of a SharePoint on-premises migration and should not be underestimated.

Yes — a phased approach minimizes disruption. We migrate one department at a time (often starting with a pilot group of 50-100 willing volunteers). During migration, the source remains read-accessible while the target is prepared. Cutover is typically scheduled for a weekend or off-hours. Users receive advance notice (2 weeks minimum), training materials, and IT support coverage during the first week post-migration.

Regulated content (PHI, PII, financial records, legal holds) requires additional care during migration. Our approach: (1) Identify regulated content in the source inventory; (2) Configure sensitivity labels and retention policies in the target BEFORE migration; (3) Migrate regulated content with enhanced logging; (4) Verify legal hold content is preserved in target; (5) Validate DLP policies catch regulated content post-migration. For healthcare clients, we ensure BAA coverage includes migration services. For GCC High migrations, we use migration tooling authorized for CUI data.

SharePoint migration pricing depends on data volume, number of users, source environment complexity, and regulatory requirements. General ranges: small migrations (1-5TB, 100-500 users) start at $15,000-$35,000. Mid-size migrations (5-25TB, 500-5,000 users) typically range from $35,000-$100,000. Enterprise migrations (25TB+, 5,000+ users) start at $100,000+. Tenant-to-tenant migrations with regulatory complexity are priced separately based on hold count and identity complexity. We provide a fixed-price statement of work after the discovery assessment.