Case Studies
Real results from real clients. See how we've helped enterprises transform their SharePoint environments.
Healthcare System Migrates 50TB to SharePoint Online
Challenge
Legacy on-premise SharePoint with HIPAA compliance requirements
Solution
Phased migration with zero downtime and full compliance audit trail
Financial Services Firm Achieves SOC 2 Compliance
Challenge
Needed SOC 2 compliant document management with audit capabilities
Solution
Custom SharePoint governance framework with automated retention policies
Government Agency Modernizes Intranet
Challenge
Outdated intranet with poor user adoption and accessibility issues
Solution
Modern SharePoint intranet with accessibility compliance and mobile support
Manufacturing Company Implements Document Control
Challenge
Paper-based quality management system causing compliance issues
Solution
SharePoint-based QMS with automated workflows and version control
University Deploys Campus-Wide Collaboration
Challenge
Disconnected departments with inconsistent collaboration tools
Solution
Unified SharePoint and Teams deployment with governance framework
Law Firm Transforms Matter Management
Challenge
Inefficient matter management and client collaboration processes
Solution
Custom SharePoint matter management solution with client portals
Tech Company Deploys Microsoft Copilot Across SharePoint
Challenge
Enable AI-powered productivity across 8,000+ employees with data governance
Solution
Phased Copilot rollout with comprehensive data preparation and governance framework
Retail Chain Completes Tenant-to-Tenant Migration After Acquisition
Challenge
Merge two SharePoint tenants after $2B acquisition with 90-day deadline
Solution
Accelerated tenant-to-tenant migration with identity mapping and content consolidation
Global Bank Implements AI Governance Framework Across SharePoint
Challenge
Regulatory compliance for AI usage in SharePoint with SOC 2 and financial regulations
Solution
Enterprise AI governance framework with automated controls, audit trails, and Microsoft Purview integration
Global Manufacturer Deploys Modern Intranet for 50,000 Employees
Challenge
Replace aging intranet for 50,000 employees across 200+ factories in 40 countries with multilingual support
Solution
Modern SharePoint intranet with Viva Connections, AI-powered search, and real-time translation for frontline workers
Regional Electric Utility Achieves NERC CIP Compliance with SharePoint
Challenge
Compliance documentation scattered across legacy systems with NERC CIP audit failures and safety documentation gaps
Solution
Centralized SharePoint compliance hub with automated controls, audit-ready reporting, and mobile field access
National Consulting Firm Deploys SharePoint Client Portal and Knowledge Base
Challenge
Client deliverables delivered via email, no knowledge reuse across engagements, proposal development taking 3x longer than competitors
Solution
SharePoint client portal network, AI-powered knowledge base, and automated proposal assembly system
Commercial Real Estate Firm Manages 500+ Properties with SharePoint
Challenge
Lease documents and property records scattered across 12 systems with no centralized search, causing deal delays and compliance risks
Solution
Unified SharePoint property document hub with lease lifecycle management, investor portals, and automated compliance tracking
National Trucking Company Achieves DOT Compliance with SharePoint
Challenge
Paper-based driver qualification files for 800-truck fleet creating DOT audit risk and 20+ hours/week of manual compliance management
Solution
Digital DQ file management, automated compliance alerts, and mobile-first driver access via SharePoint
Regional Bank M&A: Merging Two SharePoint Tenants in 90 Days
Challenge
Two separate Microsoft 365 tenants with conflicting user identities, permissions, and regulatory content post-bank merger
Solution
Tenant-to-tenant migration with identity consolidation, regulatory hold preservation, and zero-disruption cutover during regulatory review period
Global Technology Firm Deploys SharePoint Intranet for 12,000 Employees in 14 Countries
Challenge
Fragmented intranets across 14 country offices with no unified employee experience, leading to communication breakdown and cultural fragmentation post-rapid growth
Solution
Modern SharePoint hub site architecture with localized content, multilingual support, Viva Connections employee experience, and department news aggregation
Federal Agency Deploys SharePoint in GCC High — FedRAMP High Authorization
Challenge
Migrate 8,500 federal employees from aging SharePoint Server to Microsoft 365 GCC High while maintaining FedRAMP High authorization and handling CUI (Controlled Unclassified Information)
Solution
Phased GCC High deployment with CMMC-aligned information protection, CUI labeling automation, and FedRAMP continuous monitoring integration
University SharePoint Student & Faculty Portal: 40,000-User Academic Environment
Challenge
A major state university with 40,000 students and 4,000 faculty members relied on a decade-old SharePoint 2013 on-premises intranet with unmanageable nested sites, broken links, and department silos. Faculty stored course materials in personal OneDrive folders with no standardization, students had no central portal, and the university faced FERPA compliance exposure: student records stored in general libraries accessible to non-authorized staff with no audit trail.
Solution
EPC Group designed a modern SharePoint Online environment purpose-built for higher education, migrating 2.8 million documents from 847 legacy sites to a structured hub site architecture. A five-hub model was deployed: University Hub, Academic Affairs Hub, Student Services Hub, Administrative Hub, and Research Hub. FERPA compliance was addressed with isolated site collections for student records, sensitivity labels auto-applied via content type, and DLP policies blocking external sharing of student PII. Faculty course collaboration was built on Teams + SharePoint, with each course section receiving a Teams team and connected SharePoint site. Sixty administrative PDF forms were replaced with Power Apps digital workflows.
National Retail Chain SharePoint Operations Hub: 1,200 Locations, 85,000 Employees
Challenge
A national retail chain with 1,200 store locations and 85,000 employees had no standardized operations platform. A field audit revealed 34% of store managers operated from outdated policy versions — a compliance liability for EEOC and OSHA. Corporate HR materials were spread across 14 separate SharePoint sites, loss prevention stored sensitive incident reports on unencrypted file shares, and 65% annual employee turnover created constant onboarding demand.
Solution
EPC Group built a three-tier SharePoint hub model connecting all 1,200 locations: a Corporate Hub for company-wide communications and master policy library, 12 Regional Hubs with performance dashboards, and store-level sites for local operations. A Power Automate-driven policy acknowledgment system replaced email distribution — new policies trigger automated notifications with compliance tracking by employee ID, with escalations at 7 and 14 days of non-acknowledgment. Loss prevention incident reports received a dedicated sensitivity label with restricted access and 7-year Purview retention. A Workday-triggered onboarding checklist automated new hire compliance workflows, critical for an organization processing thousands of new hires monthly.
National Nonprofit SharePoint Grant Management: $120M in Grants, Zero Audit Findings
Challenge
A national nonprofit managing $120M in annual grant funding across 180 active grants could not efficiently locate documentation during federal audits. One audit cycle required 6 weeks to assemble documents, resulting in 3 grant findings totaling $4.2M at risk. Grant documents were scattered across personal OneDrive accounts, shared drives, and a legacy SharePoint 2016 site. 23% of required progress reports were submitted late due to no centralized deadline tracking.
Solution
EPC Group designed a SharePoint Online grant management platform with a standardized site template provisioned for each of the 180 active grants. Each grant site contained structured libraries: Proposal, Award Documents, Financial Documents, Progress Reports, Correspondence, and a Power Apps Compliance Checklist tracking 2 CFR 200 Uniform Guidance requirements. Metadata standardization across all grants included Grant ID, CFDA/ALN number, grantor, program officer, and report due dates. A Power Automate audit response workflow reduced documentation assembly from weeks to days by pre-linking source documents to auditor request items. A central grant reporting calendar tracked 720 annual deadlines with 30/14/7-day automated alerts. A board portal surfaced grant portfolio data and Power BI impact dashboards for executive stakeholders.
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